Microsoft Office Excel is one of the important tools to perform the calculation, analysis, and visualization of data and information. It helps individuals to organize and process data by the use of columns and rows with formulas and some cool features and Excel Capabilities. Think of a spreadsheet as a set of columns and rows that form a table. Alphabetical letters are normally assigned to columns and numbers are usually assigned to rows. The point where a column and a row meet is called a cell is given by a letter representing the column and the number representing a row. Let’s illustrate this using the following image.
Why Should We Learn Microsoft Excel?
We all deal with numbers in one way or other. We all have daily expenses that we pay for from the monthly income that we earn. For one to spend carefully, they will need to know their income vs expenditure. Microsoft Excel comes in handy when we need to record, analyze and store such numeric data.
The advantages of Excel are wide and varied, here are some major advantages:
- Easy and Effective Comparisons
With powerful analytical tools included within Microsoft Excel, you have the ability to analyze large amounts of data to discover trends and patterns that will influence decisions. Microsoft Excel’s graphing capabilities allows you to summarise your data enhancing your ability to organize and structure your data.
- Powerful analysis of large amounts of data
There are recent upgrades to the Excel spreadsheet to enhance your ability to analyze large amounts of data. With powerful filtering, sorting and search tools you able to quickly and easily narrow down the criteria that will assist in your decisions. Combine these tools with tables, Pivot Tables and Graphs you can find the information that you want quickly and easily even if you have hundreds of thousands of data items. While you will need the latest technology to get the best out of Microsoft Excel but it can be used at home on your low powered PC or at work on your high powered Laptop.
- Working Together
With the arrival of the Excel Web App, you can now work on spreadsheets simultaneously with other users. The ability to work together improves your ability to streamline processes and allows for ‘brainstorming’ sessions with a large amount of data. The collaboration tools allow you to get the most out of the sharing abilities of Microsoft Excel. The added bonus is that as the Excel Worksheet is web based you can collaborate anywhere and you no longer tied to your desk but you can work on spreadsheets on the go. Moreover, this is ideal for a businessman on the go.
- Microsoft Excel Mobile Apps
The advancements in the technology, especially in smartphones, it is now possible to take your worksheets to a client or a meeting without bringing along your laptop or hard drive. The power of these mobile devices now allows you to manipulate data and update your spreadsheets and then view the spreadsheets immediately on your mobile or tablet.
- Customizable Graphs
Microsoft Excel also offers a good variety of graph capabilities which makes it easy to visualize comparisons and trends. Excel has many different kinds of charts, allowing you to choose the one that best fits your data. Excel allows you to add chart elements such as chart tiles, legends and data labels to make your chart easier to read. Excel also has a predefined layout which can be used to add chart elements individually.
- Can be used for different Tasks
Microsoft Excel is a very adaptable tool and can be used for almost anything that you can imagine. Excel Agendas, Budgets, Calenders, Cards, Charts and Diagrams, Financial Tools, Flyers, Forms, Inventories, Lists and to-do checklists, planners are some of the examples that can be achieved on Microsoft Excel. All of these examples use the Microsoft Excel templates that are available online for free. Moreover, plans and proposals, reports, schedules, timesheets can also be made with the help of Microsoft Excel.
Based on these features and benefits, one should have some basic understanding and knowledge of Microsoft Excel polished with Certification in this field of expertise. This will make an individual superior than others and provide him with more chances of getting better job options. These certifications are a basic need of life in this world of advanced technology.